Minute Taking
making a way for business to growCHARITIES
Clear, reliable minutes that are tailored to your organisations’ needs help you stay organised. From AGMs and trustee meetings to board discussions and project planning sessions, we handle all your minuting needs with a neutral, external perspective. Our expert minute takers for non-profits ensure accuracy, confidentiality and impartiality, giving you reliable records so your team can stay mission focused.
HR
Accurate, impartial minute taking for HR matters, whether it’s for grievance hearings, disciplinary meetings or other sensitive internal processes. Our specialist minute takers offer confidentiality and clarity, ensuring that your minutes are consistent, compliant and unbiased. Trusted by HR consultants, departments and organisations, we support better outcomes through reliable record keeping.
minutes that move you
Empowering Every Meeting
- Do your minutes have purpose?
- What is your current minute taking process?
- Are your meetings being accurately and consistently documented?
- Could your organisation save time by outsourcing your minutes to an independent team?
- How confident are you that nothing important is being missed?
- Do you feel fully supported with your current approach?
- What could your next steps look like with your minutes taken care of?
We’re here to help you manage your time and allow you to focus on strategy with confidence.
FINANCE
Unlock clear and compliant minute taking for financial services. Whether for internal audits, board reports or financial committee meetings, our specialist finance minute takers bring a wealth of knowledge and provide accuracy and discretion. We ensure your minutes reflect governance, transparency and legal obligations, we’re trusted by banks, accountants and advisory firms.
CREATIVE
We offer accurate minute taking for creative meetings, helping you capture key ideas, discussions and actions without interrupting your team’s flow. Whether you need reliable minutes for management meetings or fast-paced brainstorming sessions, we support agencies, production teams and creative entrepreneurs. Our professional services ensures your meetings never lose momentum.
EDUCATION
We provide trusted, accurate minute taking services for schools, colleges, universities and educational trusts. Our professional minute takers support board and strategy sessions, Ofsted minute taking and safeguarding reviews. Whether you need a minute taker for secondary or primary schools or any education setting, we deliver clear records that support transparency, governance and compliance.
Accuracy in every minute
Support for Every Setting
We provide an independent, unbiased minute taking service, suitable for businesses, charities, trusts, organisations, or any group meeting. We take care of all your minuting needs; whether it’s your AGM, a quarterly meeting, board or committee meeting, HR meeting or you just need someone who’s not part of the team to take the notes. We are experienced taking minutes for many organisations, ranging in size, scope and purpose making a way for your business to grow. We’ve also supported ad-hoc projects and encourage you to contact us for any unexpected minute taking requirements.
Process
Our Expertise
Confidentiality
Confidentiality is at the heart of our service. As an independent provider, we manage documents and discussions without judgment or bias, giving you peace of mind. Our expertise across diverse sectors means we understand the importance of accountability, and governance and legal obligations. It’s this level of care and discretion that our clients rely on, meeting after meeting.
Transparency
Transparency is central to how we work. From agenda preparation to final delivery, we keep you informed every step of the way. We agree timelines and pricing up front, explain our processes clearly and make the way for review and feedback, so there are no surprises. You’ll always know what we’re doing, when to expect your minutes and what comes next.
Accuracy
Accuracy is in the detail. We’re detail-orientated individuals who take pride in getting the first draft right. Before every meeting, we work with you to ensure the right technology is in place, review agenda documents carefully and flag anything unclear to support a smooth process. It’s part of our Waymaker commitment to produce a set of precise and reliable minutes every time.
Discreet and Accurate service
Minute Taking
We provide an independent, unbiased minute taking service, suitable for businesses, charities, trusts, organisations, or any group meeting. We take care of all your minuting needs; whether it’s your AGM, a quarterly meeting, board or committee meeting, or you just need someone who’s not part of the team to take the notes.
We are experienced taking minutes for many organisations, ranging in size, scope and purpose.
We operate meticulously, ensuring the content of your meeting is dealt with professionally. Confidentiality is at the core of this service – being independent allows us to handle documents and decisions without judgement or bias.
We offer a full range of minute taking services which can be adapted to suit your requirements. Whether it’s creating and circulating your agenda, taking minutes and highlighting action points, sending round minutes after approval or helping you monitor action points for your next meeting, we’ve got you covered.
What To Expect
CREATION AND CIRCULATION
We accurately create your agenda and papers and circulate it to the relevant people in the timeframe you need. We also create and type directly into a minutes template for efficiency.
ADAPTABLE STYLE
We take minutes in custom styles to suit your needs. Whether it’s matching a previous style or creating something from scratch. They must be simple and clear.
EXPERT ADVICE
We take a lot of minutes in in all sorts of styles for all sorts of organisations, so if you need support to get your minutes to work for you and your team, we are happy to show you the way. A well run meeting makes all the difference.
ACTIONS
Accurate and clear actions mean everyone knows what they need to do, what they will be reporting on in the next meeting and what the chair will hold them to account on. Clear actions keep up the momentum between each meeting.
TIMELY
We support you meeting by meeting and charge by the hour. As a rough time guide we say 1 hour meeting prep, then the length of the meeting, post meeting it’ll take double the length of the meeting plus about an hour, if complex.
grow effective teams
Governance Advice and Strategy
We support organisations to develop and streamline their governance and ensure their teams understand how valuable and vital their roles are to running the organisation well. We provide ongoing advice and support on governance structure and implementation and offer a confidential sounding board to Senior Leadership Teams, Councils and Committees.
We help individuals and teams understand the practical workings of their meetings, enabling the organisation to bed in healthy culture and practices.
Thinking strategically, developing vision and creating ‘our biggest picture’ takes time to master as an individual and as a team. We encourage and challenge teams to think about frameworks and objectives and then how to drive that change and delivery.
We also provide support for those chairing the meetings to develop their skills, good chairmanship can make the difference in an organisation achieving their objectives for the year.
timely and independent
Discussion and Decisions
Productive teams rely on great minutes. Hear us out – capturing all of the discussion, decisions and actions ensures follow-ups can be made, setting your organisation up for success.
We can attend meetings in person or remotely, and inside or outside of standard business hours (for an additional charge). Our thorough and logical approach will give you an accurate precis of your meeting, and with actions correctly allocated to the right team member, we ensure the next meeting is just as constructive and progress is maintained.