Minute taking for Charities
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Minute Taking for Charities
We specialise in providing independent, unbiased minute-taking, tailored to charities. Whether for AGMs, trustee meetings, board discussions or project planning, we handle all your charity minute needs with a neutral and external perspective to support transparency and accountability. Allowing your team to focus on your charities mission is the key to your growth and success and as your trusted partner we’re here to help you capture every meeting with care and precision.
supporting your governance journey
The Waymaker Way
At Waymaker, we offer a discreet and dependable governance support service to help charities operate efficiently and with confidence. Our extensive experience working with non-profit organisations allows us to strengthen compliance, support effective decision making and ensure your meetings are purposeful and productive. Think of us as your confidential sounding board for senior leadership teams, trustees and commitees. Strategic thinking and developing a clear vision takes time so we work closely with you to clarify your goals, align your frameworks and objectives and drive impactful change and effective delivery.
How It Works
BOOK A DISCOVERY CALL
Tell us your business requirements. Do you need a virtual, hybrid, or in-person minute taker? Which dates do you need us, and how often?
SIGN THE CONTRACT & STATEMENT
Once we have identified your needs we will send you your contract and statement of works.
MEET YOUR MINUTE TAKER
After the contract has been signed, we will introduce you to your minute taker who will handle all immediate needs for communication.
HAVE YOUR MEETING
Hold your meeting virtually or in-person, and have our minute taker attend any which way you prefer.
APPROVE YOUR MINUTES
After your meetings your minute taker will send your minutes to you. Once these have been approved we will send you an invoice for payment.
Frequently Asked Questions
FAQs
Do charity board minutes need to be signed off?
Yes. The minutes of a charity board meeting should be circulated to all trustees within a timely manner after each meeting. The following meeting should include an agenda item to formally sign off the draft charity board minutes, noting any amendments. Once signed off, the minutes should be held on file, either physically or online for at least ten years to comply with governance requirements. The same also applies to committee meetings to maintain transparency and accountability to stakeholders, including donors and funders.
Can you handle remote or virtual meetings?
Yes, our minute takers are fully equipped to support virtual charity meetings using platforms like Zoom, Teams and Google Meet. We ensure accuracy and clarity whether we’re attending live virtually or working from a recording. Your dedicated minute taker can adapt to whatever setup works best for you. Prefer in-person? That’s also an option, with an additional charge for travel expenses.
How can AI be used for meetings?
At Waymaker, we use AI tools to support tasks such as transcription and summarising, helping us work efficiently and improve service quality. We never rely on AI alone to create meeting minutes, especially where confidential discussions are involved. Every set of minutes is prepared by a professional minute taker and only refined with AI support, ensuring accuracy, clarity, and impartiality. Human judgement remains at the heart of everything we do.
Do you support charities beyond minute taking?
Yes, we do. In addition to minute taking for trustees and committees, we can provide wider governance support to help your charity operate more efficiently. We work closely with you to shape your vision, clarify your goals and align your governance frameworks. We recommend you visit our governance strategy page for more information.
What our clients love about us
Testimonial
“The minute taking service was excellent. The minutes themselves were detailed and meticulous, as was the communication from the team. Despite not being at the original meeting, they were able to form a highly accurate draft and adapt it through discussions, handling delicate and confidential information with ease and discretion. Incredibly timely and professional on all fronts.”
Performing Arts Charity