Minute taking for HR
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Minute Taking for HR Professionals
We specialise in providing independent, unbiased minute taking for HR consultants, departments and organisations across various industries. Our discreet support covers grievance hearings, disciplinary meetings and other sensitive HR proceedings. With an external perspective and neutral outlook, our professional HR minute takers ensure all your minuting needs are met with accuracy and impartiality. By utilising our reliable HR minute taking services, we allow you to remain focused on the conversation ahead and give you confidence that every detail is documented.
discreet governance support
The Waymaker Way
At Waymaker, we offer a governance and advice service to support HR professionals streamline their processes to ensure effective meeting processes. Our guidance brings structure to your minute taking by aligning with your existing policies and ways of working, helping you produce accurate records that reduce risk and support compliance. We work alongside you to shape meeting flow so discussions stay focused and key actions, feedback, and decisions are clearly documented. Refining processes takes time, which is why we work closely with you to ensure every meeting drives purposeful, well-informed outcomes that align with both organisational goals and HR best practice.
How It Works
BOOK A DISCOVERY CALL
We’re here to discuss your meeting requirements. From virtual to in-person HR minute taking, we will match the service to your schedule. Share your dates and frequency and we’ll handle the rest.
SIGN THE CONTRACT & STATEMENT
Once we’ve agreed on the details, we’ll send you a contract along with a clear statement of works to sign. These documents outline how we’ll support you so you know what to expect from our service.
MEET YOUR MINUTE TAKER
After the contract is signed, we’ll introduce you to your dedicated minute taker. They will act as your main point of contact and will work closely with you to ensure every meeting is captured accurately.
HAVE YOUR MEETING
Hold your meeting virtually, or in-person. Our minute takers can attend in the way that works best for you.
APPROVE YOUR MINUTES
After your meeting, your minute taker will send your draft minutes for review. Once you’ve approved them, we’ll issue your invoice.
Frequently Asked Questions
FAQs
How do you write minutes for a disciplinary hearing?
We understand that meeting minutes especially disciplinary hearings need to remain unbiased. The minutes should focus on key dates, outcomes and any relevant discussion points, rather than capturing every word. If you do require more verbatim style records we can do that too. Due to the sensitive nature of these proceedings, our HR minute taking service ensures you are provided clear and concise minutes that can be relied upon for legal purposes, if required.
Do you have experience with taking minutes for specific types of HR meetings?
Yes. We are experienced in taking minutes for all types of HR meetings, including grievance hearings, disciplinary proceedings, workplace investigations, redundancy consultations, performance management meetings, and strategic HR planning sessions, to name a few.
How do you protect confidentiality when using AI?
No. We never recommend entering sensitive or confidential information into AI tools. While AI is powerful, it is not immune to potential breaches. Sensitive details such as personal names or company information should never be shared. At Waymaker, safeguarding your data is our top priority. We handle all information with care and only use AI for limited tasks such as transcription and summarising, helping us work more efficiently while keeping your privacy protected.
Do you offer any additional services for HR professionals?
Yes. In addition to our specialist HR minute taking services, we also provide governance support tailored for HR professionals. We work closely with you to refine your vision, clarify your objectives, and align governance frameworks to support both compliance and organisational goals. We recommend you visit our governance strategy page for more information.
what our clients love about us
Testimonial
“We found our minute taker to be efficient, thorough and very accommodating. Her excellent communication skills were essential, and she was able to deal at short notice with minuting difficult meetings. We contacted a number of minute-taking services before settling on Waymaker and we made exactly the right choice. I have recommended Waymaker to other administrators and will continue to do so.”
London Barristers’ Chambers